Executive Business Partner
Toyota Ventures
Administration
Los Altos, CA, USA
USD 180k-270k / year
Posted on Oct 11, 2025
At Toyota Research Institute (TRI), we’re on a mission to improve the quality of human life. We’re developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we’ve built a world-class team in Automated Driving, Energy & Materials, Human-Centered AI, Human Interactive Driving, Large Behavior Models, and Robotics.
We are seeking an Executive Business Partner to support the SVP, Robotics. This role blends the organizational excellence of an executive assistant with the strategic and cultural impact of an executive business partner. You will be a trusted partner who keeps teams productive, aligned, and engaged while ensuring the division communicates effectively—both internally within Toyota Research Institute (TRI) and externally to Toyota Motor Corporation (TMC), subsidiaries, partners, and the broader industry.
This position is ideal for someone who thrives in a fast-paced, dynamic environment, loves keeping people and teams organized, and proactively fosters teamwork and engagement.
Responsibilities
- Serve as a trusted thought partner and gatekeeper, consistently demonstrating deep understanding of executive and organizational priorities in a changing environment.
- Manage critical matters with a high level of confidentiality, discretion, and good judgment.
- Anticipate executive needs and act as an extension of executive across their team and the wider organization.
- Filter requests and prioritize challenging demands, ensuring the SVP’s time is focused on the highest value initiatives.
- Operate independently in a fast-paced environment, identifying potential obstacles and finding and implementing solutions.
- Build and maintain positive relationships across the organization and externally, with particular focus on collaboration with other EAs, HRBPs, and the Chief of Staff.
- Understand organizational policies, cultural differences, and procedures vital to ensure appropriate decision-making protocols are followed; advise and mentor others on protocols.
- Proactively seek alignment between leadership priorities and team execution, ensuring transparency on goals and outcomes among the teams.
- Support development and monitoring of organizational strategy, quarterly/annual planning, and cross-functional initiatives.
- Proactively identify gaps, risks, and opportunities for improved organizational performance and recommend solutions.
- Manage calendars across multiple time zones, resolving scheduling issues in a proactive, forward-thinking manner.
- Plan, coordinate, and run complex division-wide events and coordinate VIP visits.
- Arrange highly detailed domestic and international travel.
- Process expense reports and create purchase requisitions as required.
- Work with the TRI Communications Team to help produce and coordinate press, media, speaking engagements, and logistics as required.
- Draft and prepare documents and correspondence for internal meetings and communications, board meetings, and external engagements as required.
- Perform additional duties as assigned and complete ad hoc projects as required.
- Some travel may be required.
Qualifications
- Bachelor's degree or equivalent experience.
- 10+ years of related experience required in working in an executive assistant role supporting Executive Team/C-Level executives.
- Proficient in Google Suite (Calendar, Drive, Docs, Sheets, Meet, Chat, Forms) and Microsoft Office (Outlook, Word, Excel, PowerPoint), as well as the ability to seamlessly maneuver between various cloud-based video conferencing, messaging, and other applications (Zoom, MS Teams, Slack, Workday) as required.
- Experience planning, managing, and driving large-scale events.
- Ability to communicate effectively and professionally.
- Ability to influence others, handle conflict appropriately, and know when to delegate issues upward.
- Ability to occasionally work flexible hours as instructed by the needs of the business/time zones.
Bonus Qualifications
- High-tech industry experience is a plus.
The pay range for this position at commencement of employment is expected to be between $180,000 and $270,000/year for California-based roles; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Note that TRI offers a generous benefits package (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave) and an annual cash bonus structure. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
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